Large public events
A large public event is one where at least 500 visitors are expected to attend at the same time.
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- More information about area permits and renting (in Finnish) – City of Porvoo
- Luvat ja ilmoitukset tapahtumajärjestäjille – City of Porvoo (in Finnish)
- Permits and renting of areas (in Finnish) – City of Loviisa
- Permits and renting of areas (in Finnish) – Municipality of Sipoo
The Environmental Health Services monitor events according to the control plan. The supervision of public events promotes safety and prevents health hazards caused by waste management and poor hygienic conditions.
Submit a notification of a large public event using the form
Things to consider about public events
- The organiser of the public event must arrange the waste collection and other waste management services.
- A sufficient number of waste bins must be available.
- When possible, the waste should be sorted into individual bins for recycling.
- Waste bins must be placed and managed so that they do not produce odours or other health hazards and that animals cannot access them.
- As for emptying the waste bins, pay attention to any hazardous waste that does not belong in the bins.,
- The event organiser is responsible for cleaning during and after the event. The cleaning obligation applies to both the event area and its immediate surroundings if these surrounding areas have been littered due to the event.
- A large public event must have a sufficient number of suitably equipped toilets available for both men and women.
- Toilets must be appropriately placed in different parts of the event area. Ensure clear signage.
- Provide an opportunity for visitors to wash or sanitise their hands.
- The toilets must be emptied and cleaned appropriately.
- Dry closets must be placed on a dense surface so that they do not cause health hazards due to odours or the domestic water or soil becoming contaminated.
- Ensure sufficient ventilation: odours from the toilet must not spread to other facilities.
- Sellers handling unpacked food must be designated a toilet intended only for food sector workers. Pay attention to the hand-washing facilities.
Guidelines for assessing a sufficient number of toilets:
Selling and serving food
If the event involves serving or selling food, the event organiser must submit a list of the participating food operators. We must receive the notification at least four days before the event date. The notification must include at least the name of the operator selling/serving food, their business ID, the foodstuffs in question, and contact information.
Professional food sellers themselves can also notify the authorities of food sales and food processing at the event.
Read more about temporary food sales:
Water from the municipal supply or water that meets the quality requirements for domestic water must be used to prepare food, wash hands and clean the supplies and food.
In outdoor events, smoking is forbidden in the canopies, stands and other areas intended for spectating the event.
The organiser may permit smoking in a separate smoking area where the smoke cannot spread to areas where smoking is forbidden.
Mark the smoking area and smoking bans clearly.
Follow these instructions:
What other considerations do public events involve?
Organising an event usually requires various permits and notifications that also involve other authorities, such as the police, the rescue department and the environmental protection authorities. It also requires permission from the landowner.